![]() What is the Best Way to Record a Video Conference? Once you make the decision to record a video conference, there is a right way and a wrong way to capture the meeting on video and audio. The group has conflict and trust is low.There are legal issues surrounding the discussion.It’s the first time you are engaging in a big discussion on a topic.There are several options for decision making and a lot of debate around each.Your group is solving problems and the stakes are high.Here is a checklist to determine if you should record your video conference. If the meeting is very casual, recording it may simply be a waste of time. If no significant decisions are being made.If the agenda is more social and fun and not important to the organization.If the group meets daily, weekly, or with such great frequency, recording the meeting is overkill.If the meeting is highly secret and you don’t want a potential public record or other documentation.Neither will casual or informal meetings.Short meetings may not require additional documentation.But some meetings won’t even require video conference recording. Record the audio portion of a conference or meeting, similar to what you’d find in a podcast.ĭetermining in advance the logistics and why you want to document the meeting will help you know the best way to record a video conference.Use technology tools to transcribe the meeting automatically.Record the meeting and distribute printed handouts of the transcription later on.However, you also have decisions about how you use the recording tools to capture the video conference. Record the top points on a whiteboard or in another venue.Take minutes or written notes to document the event.Decide to not record the meeting at all.In addition to the agenda and the other tasks you have associated with the event or meeting, you should decide if you want to record your video conference. When you are about to run a meeting, you have some decisions to make. When is the Best Time to Record a Video Conference? Modern video conferencing solutions will handle video conferencing recording for you. This can be true if you are an elected official or a hired employee-or anyone in-between. Recording a video conference can be intimidating to some people, who may be less likely to speak up and stick their necks out if they know they are being recorded. However, one downside is this last point. It also may slow people down (in a good way) by making them carefully consider what they are going to say before saying it. With video recording, you can see what happened, including body language and other visual clues. Watching a meeting recording is generally more engaging than just listening to it in an audio file. Keep in mind that the best way to record a video conference is to capture both audio and visual data. It can increase engagement by helping you avoid the distraction of having someone write down the minutes of the meeting.It can help keep everyone on track by not wasting time with note taking.It can offer context for new employees to bring them up to speed on a project quickly.It can provide context for and inform corporate decision-making.It helps people who missed the meeting stay on top of what’s happening in a group or at an event.It’s a great accountability tool for your staff.It offers a historical record that can be used later on.It’s a good way to subtly let team members know that their work and their voice matter to your company.There are all kinds of advantages to video conference recording, including: ![]() This can negatively impact your productivity and the efficiency of your team. You could have a great meeting, but if it isn’t recorded, there is no historical record of what you accomplished. Why Is It Important to Record a Video Conference?įailing to record a video conference creates a lost opportunity. If you’ve ever held a meeting and then struggled to remember what it was about, this blog is for you. Capturing every detail as it happened eliminates any issues with confusing “he said/she said” disagreements or selective memory that leaves out critical details. For legal, accountability and documentation purposes, video conference recording is incredibly valuable. Recording a meeting frees you up to run it while eliminating the need to take notes. That’s why almost every video conferencing solution on the market today has this feature. There is huge value in making a video conference recording.
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